HONOR SYSTEM
The St. Mary Catholic School honor system is based upon the premise that a person’s honor should be among one’s most cherished attributes. Part of the mission of the school is to help develop individuals of character who know what is right and who possess the moral courage to act on that knowledge. Our aim is to instill our students the principles of truthfulness, fairness, respect for others, and a personal commitment to maintain these values, which are vital in strengthening our relationship with God.
HONOR CODE
God
Honor
Character
Truth
Fairness
Respect
First, Foremost, and Forever
ALMA MATER
Hail to our Alma Mater
Glory to thy name
Many loyal sons and daughters
Join to sing thy fame.
From ocean unto ocean
From dawn to setting sun
We’ll tell of our devotion
And of our victories won.
Hail to St. Mary Catholic School forever
On Hornets team
Hail to our Alma mater
Loyal to thee.
Table of Contents
Contents Page
Honor System Preface
Honor Code Preface
Alma Mater Preface
Philosophy 5
Mission 5
Accreditation 5
Duties of Parents and Students 5-6
The Parents 5-6
The Students 6
Exit Learner Goals 6
Admission Policies 7-8
Policy of Nondiscrimination 7
Preference for Catholic Students 7
Enrollment Agreement 7
Registration Procedures 7
Special Needs, Diocesan Vision Statement 7
Policy for Reentry 8
Financial Information 8
Academic Policies 8-11
Textbook 8
Homework 8
Grades 9
Test Exemptions 9
Report Cards 9
Honor Roll 9
Physical Education 9
Camp Kappe 10
CDBSP 10
Spanish 10
Promotion and Retention 10
Transfer Student 10
Achievement Test 11
Attendance Policies 11-12
Attendance 11-12
Tardiness 12
Contents Page
Communications 12
Conferences 12
Visitors 12
Monthly Calendar and Menu 12
Telephones 12
Dress Code Policies 13-14
Official Uniform of Organization 14
Unacceptable Dress for Grades PreKindergarten-8th 14
Disciplinary Policies and Procedures 14-19
Process 15
Items Unacceptable at School 15
Cell Phones 15
Sexual Harassment 15
Public Display of Affection 16
Student Behavior 16
Discipline Consequences 17
Cheating/Plagiarism 18
Christian Appeal Process 19
School Policies 20-22
Bell Schedule 20
Arrivals/Departures 20
Fire Drills 20
Telecommunication Acceptable Policies 20
Cafeteria Procedures 21
Field Trips 21
Dispensing Medication in School 21
Use of School Property and Grounds 21
Backpacks 22
Records 22
Non-Custodial Parent 22
Change of Address or Phone Number 22
School Organization and Activities 22-24
Athletics 22
Cheerleaders 22
National Junior Honor Society 23
Student Council 23
School Parties 23
Special Program and Assembly Rules 23
Parent Teacher Organization 23
St. Mary Booster Club 24
School/Principal’s Right to Amend Handbook 24
Contents Page
Telecommunications Permission 24
Photo/Video Release Form 24
Counseling Release 24
Student/Parent Handbook Agreement Form 25
PHILOSOPHY
St. Mary Catholic School emphasizes the education of the whole student. In addition to concentrating on reading, writing and mathematics, our school also focuses on the Christian philosophy of love, hope, morality, and value of life. This commitment extends to building Christian community and fostering Christian service to society.
MISSION
The mission of St. Mary Catholic School is to ensure learning for all students within the framework of Catholic Christian values, to help our students grow in a manner consistent with their needs, interest and abilities, and to prepare them to live in a changing world as self-directing, caring, responsible citizens.
ACCREDITATION
St. Mary Catholic School is recognized by the Texas Education Agency through accreditation from the Texas Catholic Conference Education Department and Accreditation Commission (TCCAC). The school is part of the Catholic School System of the Diocese of Beaumont. It is a member of the National Catholic Education Association and the Sabine Area Parochial League.
We Believe...
· That it is our responsibility to challenge our students to develop their potential in the trust-filled atmosphere of a Christian community.
· That parents, as primary educators, have the right to help direct the education of their children and the responsibility to take an active part in the school community.
· That every facet of life - spiritual, physical, intellectual and emotional - should be addressed in the educational process.
· That the development of critical thinking skills, knowledge and reasoning are more important than the mere accumulation of facts or data.
· That every child is uniquely valuable and deserves our best efforts in learning the ultimate value of life.
· That students and teachers deserve a setting conducive to education - a calm and enriching classroom that encourages creativity and fosters learning.
DUTIES OF THE PARENTS AND STUDENTS
THE PARENTS
We, at St. Mary Catholic School, consider it a privilege to work with parents in the education of children because we believe parents are the primary educators of their children. Therefore, it is your right and your duty to become the primary role models for the development of your child’s life - physical, mental, spiritual, emotional, moral and psychological. Your choice of St. Mary Catholic School involves a commitment and exhibits a concern for helping your child to recognize God as the greatest good in his/her life. In order to receive the most benefit of the educational opportunities we offer, the following are the duty of the parents or guardians.
· Provide a Christian home and establish the religious and moral training of their children.
· Ensure regular attendance without being tardy.
· Instill politeness and respect for school employees.
· Ensure that their child has the necessary school materials.
· Uphold the policies and procedures of the school.
· Make certain the uniform code is followed.
· Instill the priority that must be placed on home study.
· Participate in St. Mary Home (Fall and Spring Festivals) and School Organization activities.
· Regularly confer with the teachers on their child’s progress.
· Activate their EDLINE account and access it regularly in order to remain informed about the progress of their St. Mary student.
THE STUDENT
A good, Christian education is the most valuable experience a student can have as it will set their course for a lifetime of achievement. In order to receive the most benefit from this educational experience, the following are expectations of the student.
· Always attend each class on time, with the necessary materials.
· Come to school well groomed and properly dressed.
· Do all home assignments and develop good study habits.
· Respect the rights and property of others.
· Promptly relay messages to parents.
· Exercise disciplined behavior both in and out of classes.
· Cooperate with all school authorities and obey school regulations.
· Participate in Mass, Rainbow Mass, special projects, and any school functions.
EXIT LEARNER GOALS
The faculty at St. Mary Catholic School has produced exit-learner goals that students are expected to achieve by the end of their eighth grade year. Taken together, these statements help explain what St. Mary is all about and what it is seeking to accomplish with each student.
Fifteen goal-statements were developed. In addition, seven goals were identified as being especially important. These priority goals are numbers 1-7 and in order.
1. Take his/her place in society as a “whole person” and as a Christian trained in Catholic teachings and values; to have a desire to make this a better world and ultimately work out his/her salvation.
2. Function at high cognitive levels in the academic areas of English grammar and spelling, mathematics, science, social studies and religion.
3. Develop higher-level thinking, problem-solving and decision-making skills.
4. Reflect a positive attitude toward learning.
5. Attain communication and group interaction skills.
6. Exhibit self-discipline in work and social settings.
7. Develop healthy self-esteem based on a realistic understanding of self.
8. Have knowledge of occupational opportunities and understand the connection between school and the world of work.
9. Use study and reference skills necessary for independent study.
10. Acquire understanding and respect for people different from him/herself.
11. Develop loyalties to the fundamental principles of a free and democratic society.
12. Nurture and develop his/her creativity and appreciate the creative endeavors of others.
13. Utilize educational technology in all areas for skill development and research.
14. Value and preserve the environment.
15. Acquire good health and safety habits which enable him/her to maintain physical well-being.
ADMISSION POLICIES
POLICY OF NONDISCRIMINATION
St. Mary Catholic School admits students of any race to all the rights, privileges, programs, and activities of the school and provides equal opportunity and access to persons without regard to race in administration of educational policies, admissions policies, and any other school-administered program. St. Mary Catholic School does not discriminate on the basis of race, color, or national and ethnic origin, or gender in the educational programs or activities they operate.
PREFERENCE FOR CATHOLIC STUDENTS
As a Catholic school in the Diocese of Beaumont, St. Mary Catholic School gives preference in admission to Catholic students living within the parish boundaries; secondly, to Catholic students living outside the parish boundaries; thirdly, to non-Catholics. All students enrolled in the Catholic schools in the Diocese of Beaumont, Catholic and non-Catholic, are enrolled in the Religious Education program and attend all liturgical services.
ENROLLMENT AGREEMENT
New students entering St. Mary Catholic School are given an enrollment agreement that must be signed by the parents/guardian and the student. The enrollment agreement will be reviewed periodically throughout the year to ensure that the needs of the student and the school are being met. A copy of the enrollment agreement is included in the back section of this handbook.
REGISTRATION PROCEDURES
Registration fees must be paid in the spring at the time of registration for the following year or at the time a new student is registered. Such fees are non-refundable. Registration for the next school year will not be complete until the tuition, fees, and other financial obligations for the current year are paid.
SPECIAL NEEDS, DIOCESAN VISION STATEMENT
The Diocese of Beaumont promotes a model of inclusion for children with mild learning disabilities/differences in our schools. We believe that children with mild learning differences can be successful within the regular classroom setting when strategic teaching methods are utilized and appropriate planning are implemented. This philosophy is based on the understanding that parents are active partners with the school and play a critical role in their child’s success.
Unlike the public school system, Catholic schools do not receive state and federal monies to fund special education programs. Therefore, we do not write or accept Individualized Education Plans as public schools are mandated to do. A plan may be written at each school for those students who are experiencing learning or behavioral differences. Each school will designate the proper personnel to collaborate on this plan with the parents. The plan’s content is dependent on each school’s ability to make reasonable accommodations to assist a student or to provide personnel who may participate in the plan.
Parents are expected to provide copies of all assessment information to schools in order that an appropriate student intervention plan can be written. If an assessment has not taken place, the school may require that an assessment is necessary to determine the student’s strengths and weaknesses. This assessment can be done by a local ISD at no charge to the parents. Contact your administrator for information.
In some cases it may become evident the severity of the learning or behavioral disability/difference exceeds the level of accommodations the school may be able to offer the student. The question of what will best benefit the student’s success may indicate that a different educational placement is necessary. This decision will be based on knowledge of the resources of the school and the severity of the problem. In all cases, the decision will be based on Christian compassion.
Students in all schools in Diocese of Beaumont are on probation until all school and immunization records have been received.
Students who leave St. Mary Catholic School under any circumstances and decide to return to St. Mary Catholic School will be subject to the following guidelines:
· Review of conduct.
· Review of grades.
· Review by the Executive Committee.
· Parents may be subject to signing a Probation Agreement.
· Payment of first full semester tuition is due upon time of enrollment.
FINANCIAL INFORMATION
Parents/guardians are expected to be prompt in attending to all financial matters. If a financial problem arises, contact the principal or accounts receivable secretary immediately. If not paid in FULL, monthly tuition is due to FACTS each month July through April. There will be a $15 late fee assessed for each tuition payment over 30 days late. Tuition is due on the 5th or 20th of every month. All accounts from the previous school year must be paid in full before the student is allowed to enroll in the following school year. Nonpayment of financial obligations may be cause for dismissal. Records and report cards may be held for lack of meeting any financial obligations.
ACADEMIC POLICIES
All textbooks MUST BE CARED FOR and COVERED AT ALL TIMES. The student’s name must be written in ink in each book. The teacher issues textbooks and students will return their book to the teacher if they withdraw from school during the term or at the conclusion of the school term. An inspection of textbooks will be conducted periodically to determine the condition. The original textbook must be paid for before a replacement will be issued. Textbook records for the year must be cleared before the end of year report card is handed out.
HOMEWORK
Homework is given to practice and enhance what has been taught in the classroom. Written homework is only a part of the home learning process. The reading of assigned and related materials and consistent review of previous material leads to academic success. Students in the primary grades should read aloud to a parent at least fifteen minutes each evening.
Parents should check the student’s folder and assignment book (where applicable) each night to see if there are papers to be signed. If papers are to be signed, please return them the next day.
The diocesan policy states completion of homework is important. The time spent in order to complete homework assignments is to be age-appropriate. Unfinished class work may be assigned as homework for completion at teacher’s discretion. Homework is to be checked by the teacher or within the classroom.
GRADES
For each nine weeks grading period, a minimum of 15 grades will be taken, to include 3 from major tests/projects, in the core subjects of Religion, Reading, Language Arts, Math, Science and Social Studies.
At St. Mary Catholic School tests/major projects will be weighted at 40% of the final average during each nine weeks period. All other assignments will be weighted at 60% of the final average during each nine weeks period.
If work is taken for numerical grades, late work will be accepted with a penalty.
Grading Scale
A 90-100
B 80-89
C 75-79
D 70-74
F Below 70
LATE WORK
Late work will be accepted. In all grades, 20 point will be deducted each day until zero is reached. The only exception would be a true emergency or verified illness.
TEST EXEMPTIONS
Middle school students are eligible to exempt mid-term and final exams if they have a cumulative 90 or above average in a given class for the semester. Each exemption is done on a class to class basis per semester. Students missing school for extended travel will not be exempt for mid-term or finals. If the student has 4 or more tardies in a nine weeks period, he/she has NOT earned the right for exemption.
REPORT CARDS
Report cards are issued at the end of each nine weeks period. Parents receive the first and third report cards from the front desk. Teachers will then be available for conferences in his or her classroom or a conference may be scheduled at that time. Report cards will be available for pick-up in the lobby from 7:00 a.m. to 12:00 p.m. after the second grading period. Report cards for the fourth grading period will be handed out at May Crowning.
In addition, access to EDLINE will replace progress reports of each nine weeks period. EDLINE is accessible to parents and students as a perpetual report of student progress. Parents and students are expected to use this tool to remain abreast consistently of academic progress.
Report cards and other school records are withheld when financial responsibilities to the school have not been met. This also includes other obligations such as make-up work, fines, returning schoolbooks or equipment.
HONOR ROLL
To qualify for the Distinguished Honor Roll (95 and above) or the Honor Roll (90 and above), a student must achieve the required grade in all subjects.
PHYSICAL EDUCATION
Physical Education classes are part of the curriculum for all students. Because it is a graded subject, participation is required. A note from parents is necessary when sickness or other conditions prevent student participation.
Middle school students are required to dress out in the gray PE shirts and blue athletic shorts purchased at the school. Students who refuse to “dress out” for PE will receive points off their grade. Repeated refusal to conform to the PE dress code may result in school suspension.
CAMP KAPPE
Students in grade 5 are REQUIRED as part of the 5th grade academic curriculum to attend Camp Kappe. This is part of their required academics in Science. This is an environmental camp that deals with all subject areas. The students are engaged in learning activities while on this 4 days 3 nights trip. The science teacher will give more details.
CDBSP (Catholic Diocese of Beaumont Sports League)
Students in grades 5th-8th are required to participate in the Diocesan CDBSP. The students are engaged in a two-day Diocesan track meet.
SPANISH
Spanish is offered to students in grades 7 and 8 as an elective. Students may take Spanish in the 7th and 8th grade to obtain a high school credit. Students must complete 4 semesters of Spanish and be able to pass a test given at the end of the course to determine if the student will be given high school credit for Spanish I. Students in Kindergarten through 6th are taught Spanish once each week.
PROMOTION AND RETENTION
A student is promoted if he/she has satisfactorily completed the work of their current grade level. Students will complete each grade level consecutively and no grade will be skipped.
In elementary school, students shall attain an overall average of 70 or above for the year. If a student fails to do so, the student is retained in the same grade the following school year.
In middle school, students shall attain an average of 70 or above in each major subjects. If a student attains an average below 70, the student fails that subject.
Major subjects are language arts, reading, social studies, mathematics and science. If one major subject is failed, the student may still be promoted to the next grade. However, if two major subjects are failed, the student will be retained.
A student may receive passing grades and still be retained if it is determined by their parents, teachers, and the principal that the student’s skills are insufficient for him/her to be successful at the next grade level.
TRANSFER STUDENT
The principal shall formulate procedures for awarding credit to students who are not enrolled for a complete grading period at the local school. These procedures shall be established within the parameters published by the Texas Catholic Conference Education Department and shall include at least the following:
· In determining grades for the nine weeks period or semester grades, students transferring from an accredited Texas school shall have those grades from the accredited school included in proportion to the time those grades represent.
· Students transferring from a non-accredited and/or non-graded school shall have grades for the nine weeks period or semester grades determined by conferences between the teachers and the principal. They shall consider student performance in relation to other students in the receiving local school. These conferences are the performance of the transferring student shall determine a fair and reasonable grade for schooling received at the non-accredited or the non-graded school.
ACHIEVEMENT TESTS
An achievement testing series and an educational ability battery will be administered to the specified grades at the discretion of the superintendent in consultation with the principal.
ATTENDANCE POLICIES
ATTENDANCE
Regular attendance is a major factor in the academic success of the student. Attendance is an important responsibility of the parents or guardians and an important record-keeping task of the school. Attendance is expected and required except in the case of illness or death in the family. The following information is meant to clarify the attendance policies and practices at SMCS.
Absences from school affects grades and can cause failure. After five days of non-consecutive absence without a just cause, the teacher will notify the parents in writing. After ten days of non-consecutive absence without a just cause, the principal will contact the parents to discuss the student’s attendance record. After twelve days of non-consecutive absence without a just cause, retaining the student in the same grade will be seriously considered.
Reasons for an extended consecutive absence will be evaluated, and performance on a home-bound program will be taken into consideration in determining promotion to the next grade. If there is to be an extended absence, the principal should be notified as soon as possible. The principal must approve absences for other than illness or death in the family in order to be considered excused.
Students missing school for extended travel will be given schoolwork to complete after returning from the trip. However, the school does not support such trips during the school year. In addition, students missing school for extended travel will not be exempt for mid-term or finals.
· Absence Notification – Should a student be unable to attend school for all or part of a day, a parent/guardian should call the school office by 8:30 a.m. to inform the school.
· Returning to School After an Absence – A note of explanation should be given to the receptionist ON THE DAY OF RETURN with an excuse note from the physician, dentist, etc.
· Extended Illness – If an absence of 5 or more consecutive days is anticipated due to extraordinaty circumstance ((i.e. extended illness, serious injury), please contact the receptionist.
· Leaving During School – If a student wishes to be excused from school during a particular period of the day, a note signed by the parent or guardian must be presented to the teacher that day. The request must indicate who will pick up the student and the relationship of the person to the student. If there is not a written request, the parent must go to the receptionist and have the student called to the foyer. At the time of leaving the student must sign out in the office and sign in at the time the student returns. Students may NOT leave the campus or building at any time for any reason during the school day without checking out through the receptionist.
· Emergency – If a student becomes ill or is involved in an emergency situation, a parent/guardian will be notified and arrangements made for pick-up. At the time of departure the student must sign out with the receptionist.
· Make-up work is expected for all work missed due to an absence:
1. A parent/guardian may request assignment sheets if the student will be absent for an extended period of time.
2. Students are expected to make up work missed while absent within two days after returning to school. If more than one day is missed, additional time will be allotted to make up work at the discretion of the teacher. Work for partial day absences is due on time.
3. Should the number of absences within a nine-week grading period be so great that the student is not able to make up all the work, a grade is given for the work completed. If the student is not able to satisfactorily make up enough work to be evaluated, a failing grade is given for that nine-week period. A grade in a subject is dependent on the work completed.
· Extracurricular Participation - A student may not attend or participate in an athletic event, practice or extracurricular school activity on a day he is absent from any portion of that day from school without the specific permission of the administration. A half day is marked at 11:30 a.m.
TARDINESS
A student is considered tardy when the student is not in the gym for Morning Prayer before the tardy bell rings at 7:45 a.m. After 7:45 a.m., the student is considered tardy and must report to the receptionist before going to class to obtain a tardy slip. An appointment that results in a tardy arrival to school will require an excuse note from the physician, dentist, etc. After three tardies in a nine weeks period, the student will receive silent lunch or no recess for one day at the teacher’s discretion. Parent(s) will be notified by email.
COMMUNICATIONS
CONFERENCES
At the conclusion of the first and third nine weeks grading periods, the teacher shall schedule parent –teacher conferences. Parent-teacher conferences shall be considered an integral part of the grade reporting process. Either a parent/guardian or local school personnel may request special conferences.
It is requested that parents not see a teacher during class time as teachers may not leave their classes for this purpose. During the school days, the teachers are charged with the responsibility of supervising the entire class of students; stopping them to consult distracts them from this important duty.
Appointments should be made through the school and will normally be scheduled during a teacher's planning period, before or after school.
VISITORS
Any person, including volunteers, coming on campus must check in with the receptionist before proceeding with intended business. No parents or guardians may enter a classroom without the school’s permission. Visitors must sign in and sign out with the receptionist.
Former students may visit the campus at prayer, lunch, or by appointment. All visiting students must be in appropriate dress. The visitor MUST have permission from the administration.
MONTHLY CALENDAR AND MENU
Monthly calendars and menus will be sent home through students each month. These items are also located on the school website and EDLINE.
TELEPHONES
Students will not be allowed to use the telephones during the regular school hours. If a true emergency arises, the receptionist will place the phone call for the student. Plans for after school should be made before the child goes to school. Homework and projects should be gathered together each evening before bedtime so that all materials are brought with the student in the morning when he/she arrives at school.
DRESS CODE POLICIES
The school dress code is designed to encourage neatness and good order among the students, reflect a seriousness of purpose toward learning, instill school pride, render a financial savings to the parents and be a symbol to the school community.
Students (K-8th grade) are required to wear school uniforms. NO OTHER CLOTHING IS PERMISSIBLE. It is the parent’s responsibility to see that their child is in compliance with the uniform dress code. Please write your child’s name on all clothing and items brought to school. The uniform consists of the following:
ACCEPTABLE DRESS – BOYS
· Tops
1. Monogramed polo shirt (white, gray, or royal blue) purchased through Creative Needle of Orange, Texas
2. Monogramed short sleeve oxford shirt (light blue) purchased through Creative Needle of Orange, Texas
3. Solid white or navy long-sleeved shirt (worn under uniform shirts)
4. Monogramed sweatshirt or zipperd hoodies purchased through Creative Needle of Orange, Texas (Uniform, approved, or earned shirt must be worn under sweatshirt.)
5. On Fridays, school T-shirt or approved/earned shirt
6. Shirts must be tucked and belts must be worn and be seen with uniform slacks or shorts.
· Bottoms – navy twill or medium khaki twill
1. Uniform slacks or shorts (no baggy style, no cargo, no side pockets). Navy shorts or slacks can be ordered through Parker’s Uniform Co. Short’s legnth needs to be at the top of the knee cap or below.
2. A belt (traditional in style and navy, black, or brown) must be worn with uniform slacks or shorts.
3. Uniform slacks/shorts must be belted at the waist.
· Shoes
1. Oxford, top sider type with socks (white or navy)
2. Tennis Shoes
· Hair – must be neatly styled
1. No longer than middle ear – earlobe must show
2. Cut above the eyebrows
3. Sideburns no longer than middle of the ear
4. No longer than top of the shirt collar
ACCEPTABLE DRESS – GIRLS
· Tops – Monogramed white, gray, royal blue – Same as boys
1. School cardigan purchased through Parker’s Uniform Co.
· Bottoms – navy twill or medium khaki twill (no capris) – Same as boys
1. Plaid jumper (K-3rd grades-puchased through Parker Uniform Co.) or plaid skirts (4th-8th grades-purchased through Parker Uniform Co.) Jumper and skirt legnth need to be at the top of the knee or below. Khaki skirts may also be worn. Please order through Parkers.
2. Blue shorts under jumpers or skirts.
· Shoes
1. Closed toe, closed heel shoes and tennis shoes
2. Soft sole boots (Example: Uggs)
· Hair
1. Hair ribbons (blue, white, or uniform plaid)
· Purse – middle school only
1. Must not be wider than locker
· Makeup - 7th and 8th grade girls only
1. Light makeup - (If privilege is abused, makeup will be prohibited).
OFFICIAL UNIFORMS OF ORGANIZATIONS
Members of organizations such as Scouts, Campfire, NJHS, Student Council, etc., may wear their official uniform on meeting days. Jeans are not acceptable.
UNACCEPTABLE DRESS IN GRADES PREKINGDERGARTEN–8th AS FOLLOWS:
Knit or stretch shorts or pants
No eyeliner of any kind
Fingernail polish (light pink or clear only)
Earrings, (girls only) nothing below the ear, no cartilage piercing, or no more than 2 per ear.
No more than 2 bracelets
Jewelry (no chunky, flashing, or distracting necklaces or bracelets)
Extreme styles, un-natural hair color (out of eyes at all times)
Razor sides or stripes cuts, or cuts with 00 or 0 size blades
Clogs, light up shoes, Heelies, Crocs, flip flops, dress heels, backless shoes, sandals, open toed shoes, or any hard sole shoes
Coats/jackets/sweatshirts/sweaters without school logo
Tattos (permanent or temporary) Band-Aids may not be used to cover tattos.
The administration has the final decision as to whether a particular garment is suitable for wearing to school. Dress Code violations that can be corrected must be corrected immediately. Any removable, unauthorized articles of clothing (jackets, sweaters, etc.) that are in violation of the Dress Code will be confiscated. The student may redeem the article at the end of that day. SMCS and its personnel are not responsible for any such item. Any items unredeemed at the end of each semester will be given to charity or placed at the school’s uniform sale.
The administration reserves the right to require students to change, call parents to bring replacement clothing, or to go home (unexcused absence) should any of these actions be deemed necessary.
DISCIPLINARY POLICIES AND PROCEDURES
Discipline can be defined as the training that develops self-control and character. It is also the aim of discipline to protect the good of all by curtailing the abuses of the few. Rules exist in order to create an atmosphere in which hundreds of differing personalities can come together harmoniously while working individually towards personal and common goals. Penalties are designed and imposed in order that the purpose of the rules can be realized and so that the freedom of all to participate in school activities might never have to be limited because of the disorder of the few.
Students are expected to be courteous and respectful to students, staff, and visitors to St. Mary Catholic School. Students are expected to greet teachers, staff members, and adults when they pass in the hall. Students are expected to be reverent during Mass and daily prayers.
PROCESS
On the first day of class, each teacher will give a letter explaining his or her rules and expectations for the school year. The parent or legal guardian will need to sign and return the letter by the given due date.
The following actions may occur in the event of an infraction.
1. The teacher will give the student a warning.
2. The teacher will make a note in the student’s assignment book for the parent.
3. The teacher will call the parent.
4. The teacher will send the student to the principal with an office referral.
ITEMS UNACCEPTABLE AT SCHOOL
Items not used directly in the educational process are not to be brought to school. These items include but are not limited to iPods, MP3 players, CD players, computer games, laser pointers, etc., unless prior permission has been obtained from the teacher.
Toys, magazines and trading cards also should not be brought to school, unless requested by the teacher. Items from travel, scientific or historical items, and other important items that might be brought from home for a specific class or subject should be taken promptly to the teacher.
Items that are seen or heard during regular school hours will be confiscated and must be retrieved from the principal by the parents/guardian. A fine of twenty-five dollars ($25.00) will be charged for electronic games, iPods, and MP3 players.
CELL PHONES
Students will not be permitted to have cell phones during school hours or at after school care. Any cell phones found will be confiscated from the student and held in the office with a fine of $25. Phones will only be released to parents upon payment of that fine. Students need to check their phone at the receptionist’s desk at the beginning of school and pick it up after the final bell. Students will be allowed to use their cameras on their phones for special events with teacher permission.
If a student MUST have her or his cell phone on campus due to illness or emergency they MUST bring a note from a parent stating the reason for the need and secure permission from the principal.
SEXUAL HARASSMENT
Students shall NOT engage in conduct constituting sexual harassment towards their peers, faculty, employees, or other members of the school community. Sexual harassment can result in disciplinary action or dismissal.
Sexual harassment is defined as unwelcome sexual advances, request for sexual favors, or other sexual conduct, either verbal or physical, or any conduct or other offensive unequal treatment that would not occur but for the sex of the person when the conduct, advances or requests have the effect of creating an intimidating, hostile, or otherwise offensive environment of interfering with the performance of promotion of the individual.
A student who believes that he or she has been subjected to sexual harassment as defined above shall bring the matter to the attention of the principal. The principal shall thoroughly investigate all complaints of sexual harassment.
BULLYING POLICY
St. Mary Catholic School prohibits bullying as defined by this policy. Bullying occurs when a student or a group of students engages in written or verbal expression or physical conduct that:
Examples of Bullying may be but not limited to hazing, threats, taunting, teasing, confinement, assault, demands for money, destruction of property, theft of possessions, name calling, rumor spreading and ostracism.
Reports of bullying shall be made as soon as possible to teacher and principal. All acts of bullying are taken seriously and will result in the following:
Ø 1st Offense
Counsel with principal
Write an apology note
2 days of silent lunch
Notification to Parents
Ø 2nd Offense
Counsel with principal
Write an apology note
½ Day of ISS
Notification to Parents
Ø 3rd Offense
Counsel with Father Daleo
1 Day of OSS
Notification to Parents
Ø 4th Offense
To be determined by Principal and Father Daleo, on a case by case base.
PUBLIC DISPLAY OF AFFECTION
Any behavior that may be construed by others to be offensive will not be tolerated. This includes hand-holding, hugging, kissing, etc.
STUDENT BEHAVIOR
The following types of behavior will result in disciplinary action which may include in-school suspension, out-of-school suspension, or expulsion. These behaviors will apply to all school sponsored functions included but not limited to the festival, sports events, dances, club functions and field trips.
1. Chewing gum, eating or drinking in halls or classrooms. Chewing gum is not allowed on campus at any time.
2. Violation of the dress code.
3. Any fighting, disruption, or interference with curricular or extra-curricular activities.
4. Damage or destruction, or attempted damage or destruction to school property or private property.
5. Physical or verbal assault on a school employee, student, school volunteer, or other persons while under supervision and control of the school, or in the course of a school-related activity.
6. Possession of dangerous weapons (knives, guns, clubs, etc.)
7. Stealing of school or private property.
8. Violation of attendance rules and regulations.
9. Cheating or copying schoolwork, tests, or other assignments.
10. Showing disrespect, disobedience or disregarding directives, corrections or commands by any school personnel.
11. A student shall not use any form of profanity, written, verbal or implied.
12. Intimidating, threatening, degrading, or disgracing a fellow student, visitor, administrator or member of the school staff by written, verbal or other means.
13. Use, possession, or sale of tobacco, alcohol, or illegal drugs on campus or at any school function, including field trips or athletic competitions, which may take place away from the physical grounds of St. Mary Catholic School.
14. Any off-campus misconduct that may endanger the health or safety of a St. Mary student or family member or off-campus behavior which adversely affects the educational process.
15. Any conduct, both inside or outside of the school, that reflects negatively upon the reputation of the school may be subject to disciplinary action. This includes posting pictures of students in school uniforms participating in inappropriate activities. Students may not put the school logo on a Website or anywhere else on the Internet.
DISCIPLINE CONSEQUENCES
All infractions of the student handbook policies will be handled as follows.
1. Daily infractions will be recorded by the teacher in the agenda book.
2. Phone call or note to parent from teacher
3. Parent/Teacher Conference
4. Parent/Teacher/Principal Conference
Infractions of St. Mary Catholic School standards not listed here will be treated according to the severity of their breach with responsible and Gospel-centered conduct as defined by the school.
The principal is the final recourse in all disciplinary situations and may waive any and all disciplinary regulations for a just cause. When the conduct of a student, whether at or away from school, is detrimental to the reputation of the school or the moral good of the student body, the principal reserves the right to dismiss the student. Before major disciplinary action is implemented the Parish Pastor will be consulted.
In-School Suspension
In-school suspension is the temporary removal of the student from his normal classes.
After sufficient warning and at the discretion of the principal, an in-school suspension slip will be issued to the student, giving the reason for suspension. These slips must be signed by a parent or guardian and returned the next day. Twenty-four hours notice will be given. In-school suspension shall be held for the entire school day.
In-school suspension takes precedence over appointments, practices, games, lessons, dances, Student Council and NJHS meetings, field trips, and any school-related extracurricular activities.
Out-of-School Suspension and Expulsion
The principal may exercise out-of-school suspension and expulsion. A student on any type of suspension will not be allowed to participate in any extra-curricular activities during the time of suspension.
Out-of-school suspension is defined as a temporary dismissal of a student from school. Students who have been disciplined through out-of-school suspension will result in an unexcused absence and will be unable to make up all academic work during the period of suspension.
Expulsion is the permanent dismissal of a student from school.
The procedure for out-of-school suspension and expulsion is as follows.
1. Student receives notice of infraction.
2. Student is given the opportunity to address the infraction.
3. The principal confers with parents regarding the infraction.
Any form of academic cheating or dishonesty on any school assignment will not be permitted. As new methods of cheating, plagiarism and other forms of academic dishonesty develop, we expect all students to interpret the requirement of academic integrity broadly and in good faith. Instances of cheating or plagiarism will usually result in a ‘0’ being awarded for the work in question. A note will be sent home by the teacher notifying the parent of the incident. The note must be signed by the parent and returned the next day. Further disciplinary action may be taken by the principal.
Academic fraud includes, but is not limited to:
1. Copying from or looking on anyone else’s paper during an exam or quiz, or allowing another one to copy from you.
2. Having or using a communication device such as a cell phone, PDA, or electronic translator to send or receive unauthorized information.
3. Sharing or receiving answers or other information from tests or quizzes, either during or after, by any method.
4. Having or using a cheat sheet (a piece of paper or anything else with answers, formulas, information or notes of any kind) that is not specifically authorized by the teacher.
5. Working together on a take home exam, unless specifically authorized by the teacher.
Note: The possession of any prohibited or unauthorized information or device, whether or not it is actually used, is an act of academic dishonesty and will be disciplined accordingly.
Cheating on Papers, Projects or Assignments
1. Using any materials on an assignment turned in for a grade that is not a result of your own research, work, and writing. This includes the following:
a. Having another student complete work for you.
b. Copying any part of all of another student’s theme, report, term paper, essay, homework, or other written work, or project of any kind and turning it in as your own.
2. Failure to use quotation marks when needed.
3. Failure to provide acknowledgement for any information paraphrased or quoted (written or oral) using citations, footnotes, endnotes, and/or bibliography.
Other
1. Lying to a teacher or making false reason to get special consideration on any assignment or exam or for a time extension on any exam, quiz, assignment, or project.
2. Forging a signature on anything that must be turned into the school.
3. Altering or falsifying a note which must be turned into the school.
4. Unauthorized removal of a test from the teacher’s possession.
In the ongoing effort to respond to the needs of St. Mary Catholic School Community a reconciliation process has been developed. The process being implemented is modeled after the teachings of Jesus where in St. Matthew’s Gospel, Chapter 18, v. 15-17, He speaks to this issue.
“If your brother sins [against you], go and tell him his fault between
you and him alone. If he listens to you, you have won over your brother.
If he does not listen, take one or two others along with you, so that every
fact may be established on the testimony of two or three witnesses. If
he refuses to listen to them, tell the church.”
Based on this teaching the steps for reconciliation will be as follows.
Informal Level
Before presenting a concern or complaint to the larger community the individual(s) presenting the issue shall meet with the person who is the subject of the complaint and discuss the issue(s). If the Complainant is not satisfied with the outcome of the conference, the process will proceed to level one.
Level One
If the member of the school community is not satisfied with the outcome of the conference at the informal level, the person bringing the complaint, as well as the one to whom the complaint is addressed, shall present, in writing, to the principal, their understanding of the situation, within 5 working days from the initial meeting.
Level Two
The principal, after reviewing the written statements, will meet together with the parties involved within 3 days after receiving the grievance to seek a solution.
Level Three
When the outcome of the conference at level two does not accomplish a resolution, either party may request a conference with St. Mary Catholic School Board, within 5 days following the meeting with the principal. The written request to meet with St. Mary Catholic School Board should be sent to:
St. Mary Catholic School Board
912 W. Cherry
Orange, Texas 77630
Level Four
If an equitable solution is not achieved with the School Board the individual(s) may request a Conference with the Executive Administrator, Pastor of St. Mary Parish, in an effort to achieve resolution. This request should be made within 5 days of the meeting with the School Board.
Level Five
When the outcome of the Conference at Level Four is still not to the satisfaction of the individual(s) involved, they may submit their written grievance to the Beaumont Diocesan Superintendent of Schools.
Level Six
If the person(s) still feel justice has not been achieved the individual(s) may deliver their written grievance to the Bishop of the Beaumont of Diocese who will make the final judgment.
BELL SCHEDULE
7:45 a.m. Bell to signify school has started
11:15 a.m. Preschool (half-day) dismissal
2:50 p.m. Preschool (all day) dismissal
3:00 p.m. K – 3rd dismissal
3:10 p.m. 4th – 5th dismissal
3:15 p.m. 6th – 8th dismissal
ARRIVALS/DEPARTURES
It is the parent’s responsibility to see that students arrive at campus on time. Students are to be dropped off no earlier than 7:00 a.m. under the porte cochere where teachers will be unloading students. Students will wait in the front foyer until time to go to the gym and sit with their classmates for morning prayers. Students will be dismissed by their teachers to enter the classrooms. If you need to enter the building with your child, please park down by the athletic field or in the visitor’s paved parking area. Do not park in the fire lane, regardless of the time you arrive. Parents must abide by the entrance and exit signs.
Students may not walk across the pick-up area to parked cars. If you wish to park your car instead of waiting in line, you must park in the side parking lot away from the traffic pattern and come escort your child to your car. This protects the safety of all involved.
If you are delayed in picking up your child and arrive after 3:30, the child will be in our extended day program located in the cafeteria.
FIRE DRILLS
St. Mary School is required to conduct at least one fire drill each month.
Fire drill signals: 3 bells - Leave the building
1 bell - Halt
2 bells - Return to building
TELECOMMUNICATION ACCEPTABLE POLICIES
Saint Mary Catholic School has actively pursued the implementation of advanced technology which has increased the learning opportunities available to its students, faculty and staff. Access to the Internet will enable students to explore all types of educational information throughout the world. Our intent at Saint Mary Catholic School is to make Internet access available to further our educational goals and objectives. Although we have an extensive filtering service, there still may be ways to access objectionable materials. We believe the advantages outweigh the disadvantages.
Therefore, Saint Mary Catholic School has set the following standards for using on-line information sources.
CAFETERIA PROCEDURES
Students may purchase lunch tickets before school in the front foyer. The cafeteria serves hot lunches Monday through Friday. Checks should be made out to St. Mary School.
Once a month students take a calendar home indicating the menu for each day. Teachers take lunch count each morning verifying the number of students eating in the cafeteria. The accuracy of this count is very important. If your child is tardy to school, be sure to remind him/her to tell the receptionist if lunch is to be purchased from the cafeteria so a lunch can be ordered.
Prayer is said before the children leave the classroom to go to the cafeteria. It is essential that your child display good table manners and proper etiquette when eating in the cafeteria. It will make lunchtime much more enjoyable for everyone.
FIELD TRIPS
Field trips can provide a valuable educational or cultural experience for students. Field trips are PRIVILEGES rather than rights. Students whose academic performance is below a 70 will not go on field trips.
Students who fail to submit the proper field trip form by the set deadline will not be allowed to participate in the field trip. Verbal permission will not be accepted in lieu of proper forms.
A parent/guardian has the right to refuse to allow their child to participate in the field trip.
Parents are expected to sign the permission form and acknowledge that the teacher, principal and school cannot be held liable for circumstances beyond their ordinary control.
DISPENSING MEDICATION IN SCHOOL
Only medication that is necessary for a child to remain in school will be given during school hours. Authorized school personnel will administer only medication prescribed by a licensed physician or dentist and dispensed by a registered pharmacist during school hours.
“Over-the-counter” medication will not be given unless prescribed by a licensed physician and labeled by a licensed pharmacist with proper directions.
Each student’s medication must be in a properly labeled container with the following information: student’s name, physician/dentist’s name, date, name of medication, dosage, directions for administration, and duration medication is to be given.
Only properly labeled medication will be administered when a signed permission form accompanies it from the parent or legal guardian.
USE OF SCHOOL PROPERTY AND GROUNDS
A good citizen takes pride in the care of school property. This school and its equipment and furnishings belong to the church. The school is here for the benefit of the students with the intention that the students shall appreciate and care for it at all times. Students are expected to keep the school grounds clean. This means to avoid dropping paper, leaving textbooks and book bags outside lockers, and other articles scattered on the school grounds. The lockers are the property of the school and may be checked periodically for neatness and the health and safety of the school students.
BACKPACKS
Backpacks (NO backpack with wheels are allowed in grades PreK-8th) and school bags are not permitted in the classrooms during regular class time. These items pose a safety problem in the classroom as they may block aisles or cause discomfort to other students. They are to remain in the locker, in other words, the backpack or school bag must fit in the locker.
RECORDS
If a parent/guardian wishes to view or receive a copy of his/her student’s record, the principal should be notified twenty-four hours in advance. The official record file consists of academic transcripts, academic testing, health records, and emergency card.
NON-CUSTODIAL PARENT
St. Mary Catholic School abides by the provisions of the Buckley Amendment with respect to the rights of non-custodial parents. In the absence of a court order to the contrary, a school will provide the non-custodial parent with access to the academic records and to other school-related information regarding their child. If there is a court order specifying that there is to be no information given, it is the responsibility of the custodial parent to provide the school with an official copy of the court order.
CHANGE OF ADDRESS OR PHONE NUMBER
Please notify the school office immediately concerning a change of address, telephone number, or other information needed for the emergency cards in the school.
SCHOOL ORGANIZATIONS AND ACTIVITIES
Participation in extra-curricular activities is considered a privilege. Academics and behavior must be good in order to participate.
ATHLETICS
Athletic opportunities for boys include soccer, basketball, golf, and track events. Girls’ athletics include soccer, volleyball, basketball, softball, and track events. Students in the 5th-8th grades may participate in the competitive athletic events. According to the Sabine Area Parochial League By-laws, students must have a 75 or better in each subject and behavior in good standing. Students who do not meet these criteria may not practice or play in games. Grades will be checked at progress report and report card times. Additional information can be obtained from the office.
Students who come to a sporting event must be accompanied by an adult and must remain in the stands unless at the concession or restroom in the gym.
CHEERLEADERS
The position of cheerleader is designed for 8th grade students who are willing to enthusiastically support the entire school program. It is the cheerleader’s duty to boost school spirit and morale. According to the Sabine Area Parochial League By-laws, students must have a 75 or better in each subject and behavior in good standing. Students who do not meet these criteria may not practice or cheer at events. Grades will be checked at progress report and report card times. Additional information can be obtained from the office.
NATIONAL JUNIOR HONOR SOCIETY
The Sister Reginald Mire Chapter of the National Junior Honor Society is for students in the eighth grades. The purposes of the chapter are to create enthusiasm for superior scholarship, develop citizenship, stimulate a desire to serve, promote leadership, and instill exemplary qualities of character. Faculty and administrators vote on members based on the categories published by the national organization.
Students must have and maintain a 90 overall scholastic average. Failure to maintain a 90 overall scholastic average, students may be placed on probation.
STUDENT COUNCIL
Student Council provides the opportunity for students to participate in a representative form of government and create a desire for good citizenship based on democratic processes. It provides experiences that develop increasing responsibility, initiative, and self-direction. Student Council provides for the development of cooperation and opportunities for leadership training. The organization provides leadership for the school and promotes various projects and programs which include safety, drug and alcohol awareness, and energy conservation.
Each homeroom in grades 5 through 8 (for the following year) will elect four representatives. Representatives must maintain an 85 scholastic average and have behavior in good standing. The elected officers must be in grades 7-8 during their term of office. Officers must also maintain an 85 scholastic average and have behavior in good standing in all classes as well as exemplary citizenship and leadership qualities. Elections are held during the month of May.
SCHOOL PARTIES
Class parties are not permitted during school hours except at Christmas. Class parties are arranged by the room mothers and are held the last day before vacation. Any other special treats must have the approval of the teacher.
Students should not exchange gifts for individuals at school. This gesture only creates hurt feelings.
Invitations for slumber parties, birthday parties and other types of parties should be sent via US mail unless an invitation is being given to every student in the class.
SPECIAL PROGRAM AND ASSEMBLY RULES
· Enter and leave in a quiet, orderly manner.
· Be respectful and courteous to faculty, students and guests.
· Express approval by applauding; whistles and loud noise are not appropriate.
· Talking should cease as soon as the person in charge of the program steps forward.
PARENT TEACHER ORGANIZATION
The Parent Teacher Organization (PTO) was created to provide a way for interested parents to help our school. While participation is voluntary, all parents are encouraged to attend the meetings and participate in the activities. PTO functions in any capacity deemed helpful by school administrators and the organization. Membership is not limited to parents of students, but may include any person interested in the success of the school. Meetings are held throughout the year.
ST. MARY BOOSTER CLUB
The St. Mary Booster Club was created to provide a way for parents, community, and family members to support the athletes on campus. To become a member, a donation will vary from $25 to $250. Elections occur in the spring for the following school year. Meetings will occur once a month in the evenings.
SCHOOL/PRINCIPAL’S RIGHT TO AMEND HANDBOOK
The St. Mary Catholic School Board or principal retains the right to amend this handbook. Parents will be notified of any changes.
TELECOMMUNICATIONS PERMISSION
I hereby give permission for my son/daughter ____________________________________________ to use the Internet at Saint Mary Catholic School. Any violation of the Telecommunication Acceptable Policies may result in disciplinary action, revocation of privileges and/or legal action.
I hereby DO NOT give permission for my son/daughter ____________________________________________ to use the Internet at Saint Mary Catholic School. Use of the computer network is permissible only during activities that do not involve Internet access.
I hereby release the Diocese of Beaumont and Saint Mary Catholic School, as well as the faculty and staff, from any and all claims that may arise as a result of my student’s use of or inability to use school computers resources within the guidelines set forth in the Parent/School Handbook regarding Telecommunications Acceptable Policies.
_________________________________________________________________________________________Parent/Guardian Signature Date
PHOTO/VIDEO RELEASE
I hereby give permission for my son/daughter _________________________________________________ to be photographed or videotaped at St. Mary Catholic School. I realize that the photo may be published in the newspaper, a magazine, or other publication. The video may be used for educational or informational purposes regarding the programs or curriculum at St. Mary Catholic School.
__________________________________________________________________________________________
Parent/Guardian Signature Date
I hereby give permission for my son/daughter _________________________________________________ to be counseled on an individual basis by the school counselor, if the teacher or my child feels this is necessary. I may also request my child to be counseled at anytime.
__________________________________________________________________________________________
Parent/Guardian Signature Date
STUDENT/PARENT HANDBOOK AGREEMENT FORM
The principal retains the right to amend this handbook for just cause. Parents and students will be given prompt written notification if changes are made.
Since this handbook is part of the legal contract existing between St. Mary Catholic School and the parents and students, it is essential that both parents and students read the handbook and agree to be ruled by it. Failure to be informed will not be acceptable excuse for violations. Any questions should be directed to principal (409-883-8913).
I have read and agree to be governed by all rules and policies in this handbook.
______________________________________________________________________________________
Student Signature Date Grade
______________________________________________________________________________________
Parent/Guardian Signature Date